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Don’t worry; this doesn’t mean that you need a dozen systems running Outlook just to book the dozen conference rooms.

A single computer running Outlook all the time, perhaps that of your receptionist, can act as the delegate for several resource accounts.

You must book it directly by making an entry in its folder.

Also grant the Author role on the Calendar folder to everyone you want to be able to book the resource.

Maintaining a resource in a public folder is a variation on the direct creation theme.

Users who want to schedule the resource make appointments directly in the public folder.

The easiest way to do this is with a distribution list or security group in the Global Address List.

The clients must book all appointments with a specific Outlook technique: On the Attendee Availability tab of a meeting request, click Invite Others to add one or more resources to the Resources box. If you add them as required or optional attendees, the resources will not be automatically booked.

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